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Human Resources
West Campus, Health Sciences, and School of Medicine

As often as possible we are communicating pertinent employee-related information in the most clear and concise way. This page houses links to all of the most up-to-date HR communications that have gone out on a particular topic that we know is of importance to our employees and our campus safety.  

COVID specific HR Messaging can be found by going to HR's COVID Messaging.

Supervisor specific HR Messaging can be found by going to HR's Supervisor Messaging.

If you have any additional HR related questions, please feel free to contact hrs_info@stonybrook.edu

COVID-19: HR Forward
Sender Memo Subject of Memo Audience Release Date Expiration Date
Human Resources Did You Know? Online Microsoft Excel Certificate Program University CSEA Employees 01/04/2022 06/30/2022
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training Supervisors of CSEA-represented NYS employees 01/04/2023  
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training CSEA-represented NYS employees 01/04/2023  
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training Supervisors of CSEA-represented NYS employees 01/04/2023  
Human Resources Appointment of Kenya Lewis to Assistant Vice President for People, Culture and Engagement Appointment of Kenya Lewis to Assistant Vice President for People, Culture and Engagement West Campus, Schools of the Health Sciences, and Renaissance School of Medicine Faculty and Staff 01/06/2023  
Recruitment Postdoc Talent Pipeline NEW! Postdoc Talent Pipeline (former Omnibus ad) Postdoc Community 01/06/2023  
Human Resources Did You Know? Empire Blue Cross has an App!  RF University Employees 01/13/2022  
Benefits AIG One on One Sessions AIG One on One Sessions All State Employees 01/13/2023  
HR Communications Did You Know? HR's Messages State and RF University Employees 01/20/2022  
State Payroll IMPORTANT REMINDER for Tax Exempt Employees IMPORTANT REMINDER for Tax Exempt Employees State Tax Exempt Employees 01/20/2023  
Human Resources New! Blood Donation Leave New! Blood Donation Leave West Campus, Schools of the Health Sciences, and Renaissance School of Medicine State Faculty and Staff 01/24/2023  
Benefits AIG One on One Sessions AIG One on One Sessions All State Employees 02/07/2023  
Benefits TIAA One on One Financial Planning Sessions TIAA One on One Financial Planning Sessions Both RF and State Employees 02/09/2023  
Human Resources HR SPOTLIGHT HVAC Apprenticeship Program Featured News 02/15/2022  
Human Resources Earn a Certificate, Gain a Competitive Edge Earn a Certificate, Gain a Competitive Edge All WC CSEA represented employees and Supervisors of CSEA represented employees 02/17/2023  
Classified Appointments NEW! Online Learning Certificate Programs NEW! Online Learning Certificate Programs CSEA-represented NYS employees. 02/22/2022 02/06/2023
HR Policies University Policy Updates University Policy Updates All Employees 02/23/2022 N/A
State Appointments NYS/UUP JLMC Workplace Civility Workshops NYS/UUP JLMC Workplace Civility Workshops UUP-represented NYS employees. 02/28/2022 03/01/2022
Human Resources Drug Free Workplace Drug Free Workplace All Employees 03/07/2022  
State Appointments NYS/UUP JLMC Upcoming Workshops NYS/UUP JLMC Upcoming Workshops UUP-represented NYS employees. 03/07/2022  
Human Resources CSEA Partnership for Education and Training CSEA Partnership for Education and Training Audience CSEA Employees on WC, HSC, SOM 03/18/2024  
Human Resources CSEA Partnership for Education and Training - Supervisory Trainings CSEA Partnership for Education and Training - Supervisory Trainings Audience Supervisors of CSEA Employees on WC, HSC, SOM 03/18/2024  
Benefits AIG One on One Sessions  AIG One on One Sessions All State Employees 03/29/2023  
Time & Attendance Waiver of Compensatory Time for Holiday Work UUP Waiver of Compensatory Time for Holiday Work United University Professions (UUP)
West Campus and HSC Employees		 04/01/2021 05/15/2021
Human Resources Did You Know? You Have a Talent Profile! All Non-Teaching Professional University Employees 04/11/2022  
Benefits TIAA One on One Financial Planning Sessions TIAA One on One Financial Planning Sessions Both RF and State Employees 04/13/2023  
State Appointments Continuing Appointment Clock Extension 2021 Tenure Clock Extension UUP Employees 04/19/2021 06/30/2021
Sharon Chambliss-Alvarez Summer Project Aides Guidelines for Hiring Temporary Summer Project Aides Research Foundation Department Heads and Principal Investigators 04/22/2021 09/30/2021
Tracey McEachern Summer Appointments RF Payroll Summer Appointments on Research Foundation Payroll Research Foundation Department Heads and Principal Investigators 04/22/2021 09/30/2021
Time & Attendance Waiver of Compensatory Time for Holiday Work UUP Waiver of Compensatory Time for Holiday Work United University Professions (UUP)
West Campus and HSC Employees		 04/29/2022 05/15/2022
Human Resources Did You Know? SUNY RF Offers Pet Insurance! All University Employees 05/03/2022  
Benefits Vesting Period Changes - ERS Vesting Period Change- Tier 5 & 6 Members All State Employees Enrolled in the NYS Pension Plan Tier 5 and Tier 6 only 05/06/2022  
Benefits Vesting Period Changes - TRS Vesting Period Change- Tier 5 & 6 Members All State Employees Enrolled in the NYS Teachers’ Retirement System Tier 5 and Tier 6 only 05/06/2022  
HR Appointment of Tracey McEachern Appointment of Tracey McEachern to Assistant Vice President of HR Operations, Services, and Payroll All University Employees 05/09/2023  
Time & Attendance Upcoming Expiration: 2022 Annual Leave Cap Extension Upcoming Expiration: 2022 Annual Leave Cap Extension All Employees 05/10/2022 12/31/2022
Time and Attendance Over40 Comp Time II Pilot Program Over40 Comp Time II Pilot Program CSEA and PEF Represented Employees
West Campus and HSC Employees		 05/10/2023  
Tracey McEachern Summer Appointments RF Payroll Summer Appointments on Research Foundation Payroll Research Foundation Department Heads and Principal Investigators 05/12/2022 09/30/2022
Time and Attendance Over40 Comp Time II Program Over40 Comp Time II Program for CSEA/PEF Represented Employees CSEA/PEF Represented Employees 05/15/2023  
Time & Attendance Paid Parental Leave (PPL) for MC Employees Paid Parental Leave (PPL)  MC Employees 05/22/2023  
Benefits Special Option Transfer Period Special Option Transfer Period M/C and CSEA Employees 06/01/2023  
Time & Attendance Juneteenth & Independence Day Juneteenth & Independence Day 2021 All Employees 06/03/2021 N/A
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training CSEA-represented NYS employees 06/12/2023  
Time & Attendance Paid Parental Leave (PPL) for State Classified (CSEA) Employees Paid Parental Leave (PPL)  State Classified (CSEA) Employees 06/15/2023  
Human Resources Extension of Pilot Telecommuting Program Extension of Pilot Telecommuting Program All University Employees 06/17/2022 08/31/2022
HR Communications HR Website - Coming Soon! New Human Resources Website Coming Soon All University Employees 06/21/2021 N/A
Time & Attendance Over40 Comp Time II Pilot Program Over40 Comp Time II Pilot Program CSEA Represented Employees 06/23/2021 07/16/2021
Human Resources Extension of Pilot Telecommuting Program Extension of Pilot Telecommuting Program All University Employees 06/26/2023 06/30/2024
Human Resources Extension of Pilot Telecommuting Program Extension of Pilot Telecommuting Program All University Employees 06/27/2024 06/30/2025
Employee Benefits Department Special Option Transfer Period Special Option Transfer Period APSU/PBANYS Employees Enrolled in a Health Insurance Plan 07/01/2021 07/30/2021
Human Resources HR's Now...Building a Better Tomorrow, Today! HR's Now...Building a Better Tomorrow, Today! All  State and RF Employees on West Campus and the Health Science Schools 07/01/2022 N/A
Human Resources/ Healthier U FREE Summer Fitness Classes FREE Summer Fitness Classes! All University Employees 07/05/2023 08/17/2023
Benefits B140W Tuition Assistance Program B140W Tuition Assistance Program- Fall 2022 Semester Both RF and State Employees 07/13/2022  
Human Resources Did You Know?  We Have New Colleagues! All University Employees 07/13/2022  
Benefits B140W Tuition Assistance Program B140W Tuition Assistance Program- Fall 2023 Semester Both RF and State Employees 07/19/2023  
HR Communications HR Website - LIVE! And We’re Live … New HR Website Now Available All University Employees 08/03/2021 N/A
Human Resources/ Healthier U Healthier U and EAP Highlights Healthier U and EAP Highlights! All University Employees 08/03/2023  
Human Resources Did You Know? Did You Know? The field of HR is evolving! All University Employees 08/07/2023  
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training CSEA-represented NYS employees 08/09/2023  
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training Supervisors of CSEA-represented NYS employees 08/09/2023  
Human Resources Extension of Pilot Telecommuting Program Extension of Pilot Telecommuting Program All University Employees 08/15/2022 12/31/2022
Human Resources SUNY Telecommuting Policy SUNY Telecommuting Policy State and RF University Employees 08/17/2021 12/31/2021
Human Resources Did You Know? New Workshop! HR's New Workshop - Communication Styles All WC, HSC, SOM Employees 08/30/2024 09/26/20247
Human Resources Upcoming CVS Flu Clinics on Campus Upcoming CVS Flu Clinics on Campus All UUP Employees on WC, HSC, SOM 09/08/2023  
Human Resources Paid Parental Leave (PPL) Paid Parental Leave (PPL) All UUP Employees on WC, HSC, SOM 09/08/2023  
Human Resources Upcoming Expiration Upcoming Expiration: 2023 Annual Leave Cap Extension All University Employees 09/08/2023 12/31/2023
Human Resources Reminder - CVS Flu Clinic Starts Today! Reminder - CVS Flu Clinic Starts Today! All Employees 09/11/2023  
Human Resources Healthier U and EAP Website Launch Healthier U and EAP Website Launch All Employees 09/11/2023  
Time & Attendance 2021 PEP for PEF Productivity Enhancement Program (PEP)  for PEF-represented employees PEF-Represented employees 09/15/2021 10/01/2021
Benefits AIG Virtual Sessions AIG Virtual Sessions  All State employees 09/17/2021  
Classified Appointments NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training CSEA-represented NYS employees 09/20/2022  
Time & Attendance Upcoming Expiration: 2022 Annual Leave Cap Extension Extension of the Annual Leave Cap is Expiring All Employees 09/23/2022 12/31/2022
Benefits TIAA Virtual Financial Planning Sessions TIAA Virtual Financial Planning Sessions  All State employees 09/24/2021  
Human Resources Public Service Loan Forgiveness Public Service Loan Forgiveness All Employees 10/04/2022 10/31/2022
Benefits National Retirement Security Month National Retirement Security Month All State Employees 10/05/2022 10/31/2022
Human Resources It’s National Retirement Security Month! It’s National Retirement Security Month! All WC, HSC, SOM State Employees 10/05/2023  
Human Resources Upcoming CVS COVID-19 Vaccine Clinics on Campus Upcoming CVS COVID-19 Vaccine Clinics on Campus All WC, HSC, SOM State and RF Employees 10/05/2023 11/29/2023
Human Resources Wolfie Dash - FREE 5K Run/Walk! Wolfie Dash - FREE 5K Run/Walk! All WC, HSC, SOM State and RF Employees 10/05/2023 10/22/2023
Human Resources Upcoming Expiration: 2023 Annual Leave Cap Extension Upcoming Expiration: 2023 Annual Leave Cap Extension All WC, HSC, SOM MC, UUP, PEF, NYSCOPBA, PBANYS and RF Employees 10/05/2023 12/31/2023
Human Resources Upcoming Mindfulness-Based Stress Reduction Course Upcoming Mindfulness-Based Stress Reduction Course All WC, HSC, SOM State and RF Employees 10/05/2023  
Benefits & HealthierU Employee Wellness & Benefits Fair Employee Wellness & Benefits Fair All University Employees 10/07/2022 10/19/2022
Human Resources Employee Wellness & Benefits Fair The Employee Wellness & Benefits Fair is Almost Here! All University Employees 10/07/2024  
HR Policies University Policy Updates University Policy Updates All Employees 10/17/2024  
Human Resources NYS & CSEA Partnership for Education and Training NYS & CSEA Partnership for Education and Training CSEA Employees on WC, HSC, SOM 10/20/2023  
Human Resources NYS & CSEA Partnership for Education and Training - Supervisory Trainings NYS & CSEA Partnership for Education and Training - Supervisory Trainings Supervisors of CSEA Employees on WC, HSC, SOM 10/20/2023  
Human Resources Did You Know? The Annual Holiday Calendar Updates Before Fall Semester (in August) Did You Know? The Annual Holiday Calendar Updates Before Fall Semester (in August) All WC, HSC, SOM State Employees 10/20/2023  
Human Resources Employee Wellness & Benefits Fair The Employee Wellness & Benefits Fair is Next Week! All Employees 10/25/2024  
Benefits Annual Leave Cap Extension Annual Leave Cap Extension All Employees 10/27/2021 12/31/2022
Human Resources Employee Wellness & Benefits Fair The Employee Wellness & Benefits Fair is Tomorrow! All University Employees 10/28/2024  
Human Resources Employee Wellness & Benefits Fair The Employee Wellness & Benefits Fair is Today! All University Employees 10/29/2024  
Time & Attendance Annual Leave Accrual Cap Extension Unused annual leave can now be carried through December 31, 2023 All Employees 10/31/2022 12/31/2023
Human Resources Time Off to Vote Guidelines Leave with Pay for Voting! All Employees 10/31/2024  
Human Resources Employee Wellness & Benefits Fair Thank You for Attending the Employee Wellness & Benefits Fair! All University Employees 10/31/2024  
Time & Attendance 2022 PEP for UUP and MC Productivity Enhancement Program (PEP) for UUP-represented and MC employees UUP-Represented and MC employees 11/01/2021 11/26/2021
Time & Attendance 2022 PEP for CSEA and PEF Productivity Enhancement Program (PEP) for CSEA and PEF-represented employees CSEA and PEF-Represented employees 11/01/2021 11/26/2021
Benefits RF Open Enrollment 2022 - Graduate Student Open Enrollment 2022 - RF Graduate Students RF Graduate Students 11/01/2021 11/30/2021
Benefits RF Open Enrollment 2022 - Postdoc Fellows Open Enrollment 2022 - RF Postdocs Fellows RF Postdoc Fellows 11/01/2021 11/30/2021
Benefits RF Open Enrollment 2022 - Postdocs Open Enrollment 2022 - RF Postdocs Employees RF Postdoc Employees 11/01/2021 11/30/2021
Benefits RF Open Enrollment 2022 Open Enrollment 2022 - RF Employees RF Employees 11/01/2021 11/30/2021
Time & Attendance 2023 PEP for UUP and MC Productivity Enhancement Program (PEP) for UUP-represented and MC employees UUP-Represented and MC employees 11/01/2022 12/12/2022
Time & Attendance 2023 PEP for CSEA and PEF Productivity Enhancement Program (PEP) for CSEA and PEF-represented employees CSEA and PEF-Represented employees 11/01/2022 12/12/2022
Benefits 2023 Flexible Spending Open Enrollment 2023 Flexible Spending Open Enrollment State University of New York employees who are designated M/C or represented by PEF, CSEA, UUP, GSEU, NYSCOPBA, APSU or DC-37 11/01/2022 12/12/2022
Benefits RF Open Enrollment  - Graduate Student RF Open Enrollment RF Graduate Students 11/01/2022 11/30/2022
Benefits RF Open Enrollment  - Postdoc Fellows RF Open Enrollment RF Postdoc Fellows 11/01/2022 11/30/2022
Benefits RF Open Enrollment  - Postdocs RF Open Enrollment RF Postdoc Employees 11/01/2022 11/30/2022
Benefits RF Open Enrollment - RF Employees RF Open Enrollment RF Employees 11/01/2022 11/30/2022
Benefits 2024 Flexible Spending Open Enrollment 2024 Flexible Spending Open Enrollment State University of New York employees who are designated M/C or represented by PEF, CSEA, UUP, GSEU, NYSCOPBA, APSU or DC-37 11/01/2023 12/11/2023
Benefits RF Open Enrollment  - Graduate Student RF Open Enrollment RF Graduate Students 11/01/2023 11/30/2023
Benefits RF Open Enrollment  - Postdocs Fellows RF Open Enrollment RF Postdoc Fellows 11/01/2023 11/30/2023
Benefits RF Open Enrollment  - Postdocs RF Open Enrollment RF Postdoc Employees 11/01/2023 11/30/2023
Benefits RF Open Enrollment - RF Employees RF Open Enrollment RF Employees 11/01/2023 11/30/2023
Benefits 2022 Flexible Spending Open Enrollment 2022 Flexible Spending Open Enrollment State University of New York employees who are designated M/C or represented by PEF, CSEA, UUP, GSEU, NYSCOPBA, or DC-37 11/02/2021 11/29/2021
Human Resources Upcoming Expiration: 2023 Annual Leave Cap Extension Upcoming Expiration: 2023 Annual Leave Cap Extension All WC, HSC, SOM State and RF Employees 11/03/2023  
Human Resources Productivity Enhancement Program (PEP) for CSEA and PEF Employees Program (PEP) for CSEA and PEF Employees CSEA and PEF represented employees 11/03/2024  
Human Resources Productivity Enhancement Program (PEP) for NYSCOPBA and PBANYS Productivity Enhancement Program (PEP) for NYSCOPBA and PBANYS Employees UUP represented and Management Confidential Employees 11/03/2024  
Human Resources Productivity Enhancement Program (PEP) for UUP and MC Productivity Enhancement Program (PEP) for UUP  and MC Employees UUP represented and Management Confidential Employees 11/03/2024  
Time & Attendance 2022 Holiday Season 2022 Holiday Season All Employees 11/10/2022  
Human Resources Upcoming Veterans Day Holiday Upcoming Veterans Day Holiday for CSEA & PEF Employees All WC, HSC, SOM CSEA and PEF Employees 11/10/2023  
Human Resources Upcoming Veterans Day Holiday Upcoming Veterans Day Holiday for UUP and M/C Employees All WC, HSC, SOM UUP and MC Employees 11/10/2023  
Human Resources End of Year Holidays 2021 Holiday Season All active State and RF Employees on WC/HSC/SOM 11/11/2021  
Benefits REMINDER -2022 Flexible Spending Open Enrollment Deadline 2022 Flexible Spending Open Enrollment State University of New York employees who are designated M/C or represented by PEF, CSEA, UUP, GSEU, NYSCOPBA, or DC-37 11/16/2021 11/29/2021
HRIS Update Info & Emergency Contacts in Solar Please Update Your Personal Information and Emergency Contacts in Solar Notice to All Faculty and Staff from HRS All Employees 11/17/2020 N/A
HR Policies University Policy Updates University Policy Updates All Employees 11/18/2020 N/A
Benefits B140W - 2022 Spring Semester Employee Tuition Waiver Program/Spring 2022 Semester Full-Time WC/HSC/SOM State and RF Employees 11/18/2021 12/15/2021
Human Resources Expiration - Annual Leave Accrual CAP Extension Expiration - Annual Leave Accrual CAP Extension All WC, HSC, SOM UUP and MC Employees 11/27/2023  
Benefits Option Transfer Period - Email
 2022 Option Transfer Period
 State Employees Enrolled in a Health Insurance Plan 12/01/2021 12/31/2021
Benefits 2023 Option Transfer Period 2023 Option Transfer Period All State Employees 12/01/2022  
Human Resources 2025 Graduate Student Health Plan Option Transfer Period 2025 Graduate Student Health Plan Option Transfer Period State GA/TAs 12/01/2024  
Human Resources 2025 Option Transfer Period 2025 Option Transfer Period All WC, HSC, SOM State Employees 12/01/2024  
Time & Attendance Annual Leave Accrual Cap Extension Annual Leave Accrual Cap Extension All Employees 12/03/2020 12/31/2021
Human Resources November Time Record Completion CSEA and PEF Employees - Completing Your November Time Record CSEA and PEF Employees 12/06/2024  
Human Resources November Time Record Completion M/C Employees - Completing Your November Time Record M/C Employees 12/06/2024  
Human Resources November Time Record Completion UUP Employees - Completing Your November Time Record UUP Employees 12/06/2024  
Benefits 2022 SUNY Voluntary Savings Plans 2022 SUNY Voluntary Savings Plans   12/08/2021  
Human Resources New Employee Welcome New Employee Welcome All State Employees 12/09/2021  
Benefits Did You Know? NYS & CSEA Partnership Website Launch  University CSEA Employees 12/14/2021  
Human Resources Extension of Pilot Telecommuting Program Extension of Pilot Telecommuting Program All University Employees 12/16/2022 06/30/2023
State Payroll Minimum Wage Increase Minimum Wage Increase VPC's and other business partners. 12/17/2021  
Human Resources Extension of Pilot Telecommuting Program Extension of Pilot Telecommuting Program State and RF University Employees 12/22/2021 06/30/2022

 

 

 

 

 

 

 

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