I. RESEARCH FACULTY AND POSITIONS WITH AN ACADEMIC YEAR OBLIGATION

Research Faculty and positions WITH an academic year obligation. The defined summer period begins May 20, 2024 and ends August 16, 2024. These appointments must be approved by the Dean. 

Typical Title(s) Utilized: Principal Investigator; Co-Principal Investigator

How to Hire?

Visit Required Documentation for Hiring.

Up to 2.5 Months

Campus policy permits, subject to sponsor constraints, the recovery of 2.5 months of full time effort on sponsored projects during the summer (see attached payroll schedule for paperwork submission dates).

Between 2.5 to 3 Months

Requests for more than 2.5 months (55 days), not to exceed 3 months of salaried effort for this calendar year, must be fully justified and approved by both the Chair and the Dean’s office. The requests should

• Identify the specific funding Project and Award
• Address the faculty member’s dedication of effort during the prior academic year.
  
  

NSF Guidelines

• As in the past, no more than two months (44 days) of total support may be obtained from NSF.
• NSF limits salary compensation for senior project personnel to no more than two months of their regular salary in any one year. (This limit includes salary compensation received from all NSF-funded grants).

State Faculty H-1B Visa Holders

State Faculty with an H-1B visa for State employment are NOT authorized to work for the RF. In order for State faculty to receive summer RF funds:

• The funds must be routed through their State payroll account

OR

• International Services must file a concurrent H-1B petition for the RF employment. Several months lead time is required.

II. ALL OTHER SUMMER-HIRE ONLY POSITIONS  (EXCEPT SUMMER PROJECT AIDE)

The Research Foundation has defined the period of employment to be no more than 4 months and must be between May 1 and September 30. These appointments must be approved by the Principal Investigator.

Typical Title(s) Utilized:Postdoctoral Associate; Research Scientist; Non-Teaching Professional; Non-Exempt Support Staff

How to Hire?

Follow the appropriate recruitment (for new appointments) and hiring process in the Talent Management System (TMS). 

If the individual is returning to RF less than one year after separating

Please submit the following forms below to rf_payroll@stonybrook.edu:

1. An *Employee Change Form must be completed. 
2. The individual should also log on to RF Self-Service to ensure their personal information and federal tax withholdings are correct —  they do NOT need to submit new tax forms (W-4; IT-2104 or IT-2104E) unless they wish to change exemptions.  
3. E-Verify: If their last e-verify was over 3 years ago, a completed copy of the E-Verify Request Letter plus acceptable I-9 identification documents to Human Resources located in Administration Building, Level 3, Room 390 by their hire date.  I-9 forms must be verified by HR by the FIRST DAY of hire so that verifications can be performed in the required timeframe. Your employee MUST NOT start work until E-Verified.
   
   

If the individual is returning to RF after a separation of more than one-year

Please submit the following forms below to rf_payroll@stonybrook.edu:

1. An * Employee Appointment Form must be completed. 
2. The individual should also log on to RF Self-Service to ensure their personal infomration and federal tax withholdings are correct — they do NOT need to submit tax forms (W-4; IT-2104 or IT-2104E) unless they wish to change exemptions.
3. E-Verify: If their last e-verify was over 3 years ago, a completed copy of the E-Verify Request Letter plus acceptable I-9 identification documents to Human Resources located in Administration Building, Level 3, Room 390 by their hire date.  I-9 forms must be verified by HR by the FIRST DAY of hire so that verifications can be performed in the required timeframe. Your employee MUST NOT start work until E-Verified.